How to apply for a Ukraine Visa [Filipino Citizens]

Ukraine is an underrated country in Europe. It is often ignored by travelers. Currently Ukraine is one of the cheapest country in Europe and there are only few or no tourists at the moment which is the best time to visit. Personally, I am interested in this country for the reason that it is a former member of the soviet union and for its rich history. It is one of my life goal to visit the 15 countries of the former soviet union. This is the first stop...

Before going directly to that goal, Filipinos need to apply for a visa to get to Ukraine. There are no Ukrainian embassy in the Philippines and the nearest embassy is in Malaysia. I almost lose hope knowing that there is no Ukrainian Embassy in the Philippines and that the requirement is a bit tedious (Tourist Voucher for one) plus there are almost no information/blog from Filipinos applying for one. 

Luckily, upon searching and asking the Ukraine embassy in Malaysia, they told me that the  VFS Manila is authorized to process applications from the Philippines. 

For this article, I will be listing out all the process and the experiences I have undergone while applying for an UKRAINE TOURIST VISA.  There is no personal interview for this Visa application and it is handled by VFS Manila.

Part I: Requirements:

According to VFS Manila below are the list of requirement needed to apply for a UKRAINE TOURIST VISA (for Employees):

1. Valid Philippine Passport - Broken lamination of the photo part is not accepted. Must have a signature and have at least two (2) blank pages. Tip(s): Be sure that your passport is still valid 6 months on the date of travel. 
2. Electronic Visa Application Form - You need to register to the Ministry of Foriegn Affiars of Ukraine so you can fill up the electronic visa application form here. Tip(s): Be sure to answer all the fields and put N/A to those not relevant. Be sure not to leave blank items by adding N/A to it. 
3. Photo - Specs: 35mm x 45mm with white background. The same photo should be submitted physically and attached in the electronic visa application form. Tips: Be sure to submit a clear copy of your photo to avoid providing a new one. Photo shops should know this for sure just indicate you need it  for Ukraine Visa or inform them the dimensions.
4. Round Trip Airline Ticket - Provide a copy of the confirmed flight itinerary. Tip(s): I was able to book a Piso Fare so this was not a problem for me and the ticket was from Manila - Dubai then Dubai to Kiev.  If you didn't book any yet you can just ask for a dummy reservation to any travel agency for a small fee which can be cancelled.
5. Accommodation Reservation - Provide a copy of the confirmed accommodation booking through a Hotel/Hostel or Airbnb. Tip(s): I used booking.com for this one and I randomly select a hostel that match my budget and I look for the one that has "free cancellation" option in case worst scenario comes in( eg. visa will not be granted or I found something better).
6. Travel Itinerary - Rough summary of your itinerary in Ukraine. Tip(s): Be sure to match all of your dates indicated on your itinerary and in the application form.  It is OK that you cannot specify all list of activities on that day but as long as you indicate the summary of it.
7. Bank Certificate - Must be signed by the Bank Manager. Should include 6 months bank statement and the receipt of the payment of the certificate Tip(s): Be sure you have an adequate amount of funds that can support all the activities you have in your Daily Schedule. You cannot just put in your accommodation that you are staying at a 5-star hotel while your bank can't support it. I submitted a 3 months bank statement  instead of a 6 months as this is what my bank can process and did not get a receipt upon request.
8. Income Tax Return (original and xerox copy) - If employed. Tip(s): Be sure to provide a xerox copy since the original one might not be returned to you.
9. Certificate of Employment  - If employed. Tip(s): Be sure that all the information like tenure, benefits, and etc. is reflected in the certificate so there will be no problem.
10. Insurance (Travel / Medical)  - a valid medical/travel insurance policy to cover Ukraine and the period of stay (the policy should provide a minimum of €30 000 or equivalent coverage);. Tip(s): I ordered a travel insurance online through Malayan Insurance and choose the Schengen one(even though Ukraine is not part) here.
11. Visa Fee  - The fee varies depending on the visa you are applying. The fees are to be wired/sent to the Ukraine usd account. Tip(s): Be sure to send an extra to the amount you sent (say $5) in case there are charges and that your payment will still be sufficient to the fees required and if not you need to send the lacking amount again.

Visa Fees:

Normal Processing fee (10 working days or more): 60 usd

Rush Processing fee (around 5 working days) : 130 usd

Ukraine Embassy in Malaysia:

MAYBANK
Malayan Banking Berhard
Account name: EMBASSY OF UKRAINE        
Account number: USD - 714057007226
Swift Code: MBBEMYKLXXX

Bank Address:
Ground & Mezzanine Floor, Bangunan UTMSPACE, 195A,
Jalan Tun Razak,
50450 Kuala Lumpur, Malaysia

VFS Manila Fees:

Service Charge: Php 1,155

2 way Courier Charge:  Php 1,850

VFS Office Address:

Ukraine Visa Application Centre,

Ground Floor, Ecoplaza Bldg.,

Don Chino Roces Ave., Makati City, Metro Manila

1231 Philippines

Phone +63 2 9582563

For more info Visit the VFS Manila website: here
For more info Visit the Ministry of Foriegn Affairs of Ukraine website: here

Sample Travel itinerary

Part II: Procedure

The procedure is easy since it is taking care by VFS Manila. Once you have gathered all the required documents it is time for you to submit them. As I mentioned above, the VFS office in Manila is able to process the Ukraine visa application in the Philippines. The office is open 7 am to 4 pm Mondays to Fridays.  You need to submit your electronic application first , then print it. Below you will see the status of your application in the second column. (currently is says closed since there is already a decision made for my application)

Visa Application status

You can submit the application yourself or you can ask somebody to submit it for you. Please note that some of the information in the VFS website is not updated. I experienced this when I was about to submit my application on a Ukrainian holiday(they supposed to be close if it is holiday in Ukraine, which is stated in their website) but then when I call them they said they are open. The submission and claiming schedules are also not updated on the website where they say they are only catering on those specific times, but it is not instead they catered it as long as it is within their office hours. Best to call them to get more updated information and if you have further questions.

In my case, I applied directly after arriving in Manila after a trip to Mongolia (please check my guide for traveling overland from Beijing to Ulaanbaatar here ). I went directly to the VFS Manila office with my documents. Upon arriving, they checked my documents and easily pointed out the incorrect items. First my passport wasn't signed (so be sure to have it signed). Second the place that will be written  in the application form(last part of the form) should be "Makati City". I was thinking that the visa fee was to be paid in the VFS Manila office, but instead you need to wire/transfer it yourself from a bank to the Ukraine embassy in Malaysia's account(full details above). 

Since I was running out of time and the VFS Manila office was about to close, I went to the bank across the office (BPI) and conduct the transfer. You just inform them that your transfer money in USD to the embassy's account. The process took me around 20 mins. Be sure to send an extra amount aside from the actual fee itself. Also, do note that there are charges (from the bank) once you conduct the transfer. Please ask for a transaction receipt/ confirmation from the bank and include it on the submitted documents.

I went bank to the office and they said that they are closed (dah F). So I ask them about  a possible option for me as I am based in Cebu and going back home later that day. I ask if it is possible for me to send the requirements to their office(after I get back home) or to leave my requirements to them and process it once they are able but they said no and not possible for both of my questions. After hearing this, I ask them so what is the option for me then, then they said that I can have it submitted by another person provided I give the authorization. After hearing that, it gives hope to my application. Then I went to the airport and catch my flight home.

A day after arriving home, I contacted my friends that are based in Makati if they can submit my application on my behalf and I am glad that one of them(Thanks Jan!) agreed to my request. I send my requirements to him and after a few days he submitted it to the VFS Manila Office and paid the VFS Manila fees. I also ask that my passport be delivered to my address in Cebu once the decision has been made for my application (this requires additional fee on top of the fees listed above.).

After my friend submitted the application, I received a confirmation from VFS Manila  that the application was received and from there, there are no updates from them and I just waited. After a few days I constantly check  the Ministry of Foreign Affairs of Ukraine account for updates but it still says that they are still processing. So the waiting game intensifies.

Part III: Claiming

After 10 working days, I checked again the status and I was worried since the status says it was closed. I ask online ( Facebook group) about it if anybody had experience the same and somebody said  that a decision had been made by the embassy and I should expect my passport soon. A few days after that I received a text from a courier hired by VFS manila that I have a parcel. Then I received my passport with Visa in it.

To sum up the timeline:
Sept 9, 2019 = Submitted my documents (by a friend)
Sept 11, 2019 = Application received by the Embassy nin Malaysia
Sept 23, 2019 = Application was tag as "closed" in Embassy website
Sept 24, 2019 = Received my passport with Visa in it.

My Ukraine Visa

Have you tried applying for a Ukraine visa? Share your stories and experience in the comment section below.  

Overland: Cheapest way to travel from Beijing,China to Ulaanbaatar,Mongolia

So you are here for an obvious reason, you want to know the process and steps on how to get from Beijing, China to Ulaanbaatar, Mongolia the cheapest way possible(aside from walking of course :) ). While there are only a few guides and information online (some of them are even outdated), this post will help you make your way to the destination without any issues as we recently tried it last June 2019.

Just to give you a proper context and to save you from all the information yet, this journey will take around 2 days. If you cannot bear this timeline then you can always try another option but as a budget backpacker, it is the only cheapest viable option out there and that I feel that the journey is worth it seeing the different Mongolian landscape along the way or you might decided to continue doing the trans-Siberian journey. 

Please note that everything that is posted here is based on our personal experiences and is valid since June 2019. Some information might change in due time.

So let's get started.

There are three parts of this journey: 

1. An overnight bus from Beijing to the Chinese border town of Erlian/Erenhot. 
2. Cross the border from Erlian/Erenhot to Zamyn-Üüd.
3. An overnight train to Ulaanbaatar from the Mongolian border town of Zamyn-Üüd.

Part 1: Sleeper Bus from Beijing to the border town of Erlian/Erenhot

First, you need to get to the Yongdingmen bus station in Beijing which is located near the Beijing South Railway Station. Don't be confused with the Yongdingmen subway station(Yongdingmenwai), it is far from it.

After arriving at the Beijing South Railway station, head to the North exit (B1f).

We took the subway to get to Beijing South Railway Station

Me and my buddy heading to the North Exit

Follow the signage that leads to the North Exit

Just continue following the north exit signage till you get through an escalator. Take the escalator up then cross the road where you can see an intersection/traffic light (you can see the intersection on the left after you exit the railway station).

Cross this intersection that leads to the bus station

After crossing the intersection turn right and go straight till you get to the next intersection/traffic light. 

Once you are in the next intersection, take note of the tall building in front of you, on the left side of it is the Yongdingmen bus station. To be honest, the area doesn't really look like a bus station to us. In fact, it took us an hour to figure how to get there as we walk pass through it mainly because of the lack of signage. As we went further, we stumble on a residential area which we think it was not the correct way anymore so we turn back then notice some Chinese people carrying big luggage going to some alley in a building. So we follow them then we finally found out that that was the bus station we are looking for. We carefully looked at Maps.me then we figure out that the item in green below was the bus station

We named the building number 8(as you can see in the image below), turn left and head straight and on your right is the bus station where you can buy the ticket.

The last intersection till the bus station

The building where the bus station is

Building number 8, turn left after this

Entrance to the bus station

From Beijing Nan Zhan(Beijing south railway)Follow the green box and avoid the red one.

Just like any other place in China, when you get through the bus station, they will scan your belongings in the x-ray. On the left side is the ticket booth where you can buy the tickets while on the right side is the waiting area.

The ticket cost around 180 yuan and the departure is 5:30pm, the bus runs every day (i was told by the counter). They need your passport when purchasing a ticket. In our case, we went to the station at noon so we can have a better chance of scoring a ticket as we are afraid that we cannot get one. I suggest buying the ticket a day prior to your departure as you will never know and just to have a peace of mind.

Sleeper Bus ticket

We arrived back at the bus station around 4:30 pm. We notice that most of the people in the waiting area are somewhat locals and only saw 1 foreigner which was also going to Ulaanbaatar. 10 minutes before the departure we were called and we started going through the gate and eventually board the bus.

When boarding the bus, you need to put your large luggage in the bus compartment and you need to take off your shoes heading to your bunk bed. Each person has already an assign bunk bed.

My bunk bed

Inside the sleeper bus

I had already experienced a similar sleeper bus on my trip from Siem Reap to Ho Chi Minh a few years back so it is doesn't really felt new to me. The bus took off on time and was not full so we were happy. We made a chat with the people around us and found out that 5 of us were on the same destination and eventually traveled together in the next couple of days.

After a few minutes, the bus stop for a long time only to see that we are still boarding people in. After hours of waiting the bus was full again and now we finally off to our destination.

Waiting for people to board.

The bus then stops for several times along the way, which was for a food break, pee break or the driver wants to rest and sleep for a couple of minutes (we understand it considering the hours of driving). 

The restaurant for the food break

Stop where the driver takes a nap for a bit and some of us take photos or pee.

Random stop in Inner Mongolia

After a few hours, we finally arrived in Erenhot/Erlian. You will know that you are in Erlian/Erenhot when you see dinosaur statues along the way. 

Random dinosaur statue

As a summary of the timeline, we started traveling at 5:30pm and we arrived around 8 am the next day, a total of around 15hrs of travel time.

Part 2: Crossing the border from Erlian/Erenhot to Zamyn-Üüd.

When we arrived in Erlian/Erenhot, there were lots of old Soviet-Russian style jeeps waiting for us all that will take us to the border. It is not possible to cross the border on foot even though it is just near. In this side of town, you will notice 2 different languages in every establishment, Mongolian(Cyrillic) and Chinese in which you will never understand but luckily I can read basic Cyrillic though I cannot understand the meaning, at least you know if it a restaurant or a toilet. In order for us to be able to take a ticket to the overnight train to Ulaanbaatar that will run once a day around 6pm, we hurridly negotiated with the drivers together with the other travelers that we meet in the bus. It was easy for us to negotiate since we are already a group. The drivers will normally charge you 80 - 100 yuan at first which we think is too much for a short distance drive but don't give in to this offer and try to negotiate. We manage to lower it down to 60 yuan(but still  I personally think it is still expensive) but luckily(you may say ), me and my buddy only paid 40 yuan which you will see the reason why in the image below :). 

Our ride to the border

The things we do for 20 yuan :)

Our driver was a woman and by the looks of it, she was like a Russian mafia to me(imagine a middle-aged woman smoking a cigarette and wearing a straw hat and very bossy). Turns out she already arranged a transfer to some Chinese local which we seem not  understand at first but we are fine with it since we were already on board. To add difficulty to the situation,  those Chinese had a bunch of luggage with them which explain why are packed like sardines in the image above and the main reason we ask for more discount which she agreed.

A few minutes drive and we are in the border, we picked up our luggage and head to the border. The driver waited for us on the other side after which we go the Mongolian side. The Chinese border was really picturesque and did not expect it to be like that.

Heading to the border

Picturesque border

It is a bit awkward that the Chinese immigration will keep on looking at you and your passport (vice versa) for several times before having your passport stamped. It took us around more than an hour for every one of us to finish the border and exit procedure. Then we hop again to the car and went straight to the Mongolian side. 

Then we arrived at the Mongolian side which we already notice the difference between the two borders.

The Mongolian Border

At the Mongolian Border

In the Mongolian border, it was my first time that I was asked with my full name several times by an immigration officer and they put the entry stamp at the back of your passport which seems to be the SOP here. It took us more or less 2 hours for the immigration process and before we head back to the car, we get the chance to exchange and get money as there were banks and an ATMs inside the office.

Once we exit the border gate, our lady driver drops us off and paid for our taxi towards the border town of Zamyn-Üüd.

Finally, we are heading the border town of Zamyn-Üüd.

We arrived in Zamyn-Üüd at around noon making the entire process(border crossing and immigrations) around 3-4hrs. And we are lucky that there were no long queues in the immigration on both sides as sometimes it will take more than half day for this process.

Part 3: Sleeper Train from the border town of  Zamyn-Üüd to Ulaanbaatar

We arrived in Zamyn-Üüd and the first order of business we plan to do was to look for a restaurant as we are all starving after the long journey but of course, that did not happen instead we took some photos of the town first before deciding where we want to eat. The town is small and there are lots of restaurants to choose from (though most of them are in Cyrillic).

When we are about to head to a  restaurant then we decided to get the ticket first because we were paranoid that we cannot get a ticket as that is the only train heading to Ulaanbaatar that day and if we miss it we need to spend a night in border town which the last thing we want to do. We walk straight pass the restaurants and from there you will already see the trains. On the left side, you will see the building where you can buy train tickets.

The border town of Zamyn-Üüd

The building where you can buy the train ticket

The ticket office is on the second floor of the building and luckily it was not really packed with people as we are traveling on the shoulder season. 

The train journey is part of the trans-Mongolian route. We all decided to take the cheapest one which is the hard sleeper. They will need your passport in order to purchase a ticket. The train leaves at 6:20 pm and cost around 24,600 Tughriks. For more info check the train schedule below.

My Ticket

Train schedule

If you fail to get money in the border, do not worry as there are lots of ATM and exchange shop in the town. There is also a sim card available in the building where you buy the train tickets.

A few important information you need to know on your train ticket(refer to my image above), the first row is the time and departure date of the ticket, the second row is the Train number, the third row is the carriage number and the bunk number, fourth is the number of people (i think) and the fifth is the price.

After buying the ticket we finally bought some lunch and stayed in the restaurant for quite some time as they have free wifi and air-condition( as it is quite hot). 

Sample menu and prices

The prices were decent and the meal was delicious. Mongolian food is mostly meat base most likely they are beef, lamb or horse. 

In the nearby restaurant are groceries where you can buy food for your consumption while on the train as the prices on the train are a bit higher than normal.

Then we take a rest in the Train Station and did some charging and quick naps. 30minutes before departure we already gathered in our train carriage waiting for boarding.

Waiting for boarding

Finally Boarding

After boarding, we went straight to our bunk beds and arranged our things. We took some photos and enjoy the rest of the scenery while the train is moving. The landscape changes from time to time, from deserts to steppes to grasslands and vice versa (thanks to the longer daylight on this side of the world).  There are also lots of wildlife you can see along the way. 

Another train 

Cargo train 

The train stops from time to time for smoke breaks or if there are other trains that they want to give way. We ate our dinners from we bought in the groceries. There is hot water available on the train if you want to cook your cup noodles. The crew also sell food on the train. We spend the night enjoying the different views and do some socializing and chit chat before we finally decided to sleep.

Crew selling goods

Cute Mongolian kid

The next day we woke up early to get a glimpse of the sunrise and landscape of the Mongolian countryside. As we get nearer to Ulaanbaatar the scenery gets even better. 

We take our breakfast and after a few hours we already saw some houses and that is the signal that we are almost in Ulaanbaatar so we prepared our things for arrival.

And then we arrive in Ulaanbataar.

Leaving the train

Welcome to Ulaanbaatar train station

Then there goes our adventure, wait....but the real adventure is yet to come. 

A big thanks to the people that I shared this journey!

Hello Ulaanbaatar!

To sum up the cost:

Overnight bus  = 180 yuan (1350 PHP)

Border Crossing Jeep = 40 yuan (300 PHP)

Overnight Train = 24,600 Tughriks (480 PHP)

Total = 2130 PHP (~42 USD)

For more info check our journey in youtube:

https://www.youtube.com/watch?v=vibrcz0yrSo

In comparison to other modes of Transportation:

A direct flight from Beijing to Ulaanbaatar = 9000 - 10000 PHP (~200 USD) one way

Train Starting from Beijing to Ulaanbaatar = 10,000 PHP ( 200 USD) one way

Have you tried traveling from Beijing to Ulaanbaatar? Share your thoughts and comments below.